|
St. Louis Church Guidelines for Donations and Memorials
Draft Date: 02/13/2011 St. Louis Church
11321 Morton Road
Atchison, KS 6600
Purpose: These guidelines are published to offer direction and consistency in the allocation of donations and memorials presented to the St. Louis Parish.
A form will be filled out and maintained by a member of the Finance Committee to track special maintenance instructions for donations and memorials.
Donations are defined as resources offered to the parish without stipulation of allocation. Donations will be distributed through the general fund for use as the Parish Council sees fit.
Donation Guidelines:
- Donations may be received through regular weekly collection, fundraising campaigns, through prearranged pledges, or any other method that the Parish Council deems appropriate.
- Unique donations that have stipulations attached to them are required to be approved by the Parish Council and the form submitted for future record of the specific criteria.
Memorials are defined as resources from individuals or organizations in honor of a specific person, family or organization.
Memorials Guidelines:
- Memorials may be offered for specific projects that the donor desires to fund either in part or in whole.
- Memorial funds that are not ear marked for specific projects will be set aside for one year until the donors can determine the optimal use of the funds.
- A “Parish Needs List” shall be maintained by the Parish Council Secretary in order to provide donors with funding options.
- Memorials that are not specified after one year shall be used by the parish at the Parish Council’s discretion.
- Plaques, nameplates, engravings or any type of individualized statements are prohibited on memorials presented to the church.
- A naming plaque shall be maintained at the entrance of the church in honor of the individuals memorialized.
- Anonymous memorials will not be added to the naming plaque, unless the donor specifies otherwise.
- The church shall maintain the memorial for the life of the memorial unless otherwise stated by the donor. Special maintenance instructions will be documented on the form.
- The church reserves the right to maintain, repurpose, or remove the memorial.
- Removal of memorials will be approved by the parish council after first giving notice to the church members through the parish council meeting minutes, or other suitable communication. Every attempt will be made to contact the respective family of the memorial being removed.
Approved on this date ________ in the month of______________ in the year____________, by an approved vote of the St. Louis Parish Council.
Parish Council President Print_________________________________________________________________
Parish Council President Signature______________________________________________________________
St. Louis Church Form for Donations and Memorials
Person or Family Donating or Memorialized: ________________________________________
Person arranging the Donation/Memorial: ___________________________________________
Date: ____________ St. Louis Finance Committee member (print): ______________________
St. Louis Finance Committee member (sign): ______________________
Please choose the type of contribution: Donation: Memorial:
Brief Description of Donation/Memorial: ___________________________________________
(Use back if needed)
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Special Instructions: ____________________________________________________________
(Use back if needed)
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Special Maintenance requirement: _________________________________________________
(Use back if needed)
_____________________________________________________________________________
_____________________________________________________________________________
Is a member of the Parish Council or the Family getting estimates for the memorial?
Parish Council: Family: Other (explain): _____________________
_____________________________________________________________________________
Comments: ___________________________________________________________________
____________________________________________________________________________
|
